Swedish Apostille Remotely: How to Get Your Documents Certified via Video Meeting

Can you get a Swedish apostille remotely?

Yes, Swedish apostille can be completed remotely via video meeting. NotaryDirect coordinates the full process: matching you with a certified Swedish Notary Public, conducting a secure video meeting for notarisation, and managing the apostille application with the Swedish Ministry for Foreign Affairs.

Remote apostille is ideal if you are outside Sweden, need documents apostilled urgently, or prefer the convenience of handling everything online. The apostille certificate is legally valid and recognised by all Hague Convention member countries, just as if the notarisation had been conducted in person in Stockholm.

Whether you need an apostille for a power of attorney, company resolution, birth certificate, or academic transcript, the remote process works for most document types. Some original documents may need to be couriered after the video meeting, but the notarial act itself is completed digitally.

How the video meeting process works

The remote apostille process is straightforward and designed to be completed from your home or office:

1. Book online — Schedule a video meeting with a certified Notary Public through NotaryDirect. Choose a time that works for you, anywhere in the world.
2. Upload documents — Share your documents securely before the meeting so the notary can review them in advance.
3. Video meeting — Join the secure video call (Google Meet, WhatsApp, or FaceTime). The notary verifies your identity using a valid passport or national ID, witnesses your signature digitally, and records the notarial act.
4. Notarisation — The notary completes the notarial certificate and prepares the document for apostille processing.
5. Apostille processing — NotaryDirect submits the notarised document to the Swedish Ministry for Foreign Affairs for apostille certification.
6. Delivery — Your apostilled document is returned to you by courier or secure post, tracked and insured.

The entire process typically takes 3–7 business days. Express same-day apostille processing is available for urgent requests.

What documents can be apostilled remotely via video meeting?

Most documents that require notarisation can be processed remotely via video meeting. Common document types include:

• Powers of attorney — General, property-specific, and corporate powers of attorney for use abroad.
• Company documents — Articles of association, resolutions, certificates of good standing, and board minutes.
• Personal documents — Birth certificates, marriage certificates, and academic transcripts (some may require certified copies first).
• Legal declarations — Affidavits, statutory declarations, and sworn statements.
• Contracts and agreements — International contracts, property deeds, and financial agreements.

Some documents, such as originals held by Swedish authorities, may need to be obtained first. Your notary will advise whether your specific document can be fully completed remotely or requires a courier step.

Apostille by post vs apostille by video meeting

Traditionally, getting a Swedish apostille required sending your documents by post to Sweden, waiting for notarisation and apostille processing, then receiving them back by courier. This process could take weeks and involved multiple postal risks.

Apostille by video meeting eliminates most of these delays:

• Speed — Video meeting notarisation can be booked within 24 hours. The apostille is often issued within 3–5 business days.
• Convenience — No need to travel to Sweden or find a local notary willing to handle international documents.
• Security — Documents are tracked throughout the process. Digital identity verification reduces fraud risk.
• Cost transparency — A flat fee of 75 EUR per document with no hidden charges.
• Global access — Available to clients anywhere in the world with an internet connection.

For urgent matters, the video meeting route is significantly faster than the traditional postal method, which can take 2–4 weeks including international shipping times.

How to book your remote apostille session

Booking your remote apostille session takes 2 minutes. Simply click the booking button below, select a time that works for you, and provide basic details about your documents. A certified Notary Public will join your video meeting at the scheduled time.

Before your meeting, you will receive instructions on document preparation and ID requirements. Most clients only need a valid passport or national ID and the document to be notarised. If your document requires translation or additional certification, your notary will advise during the meeting.

NotaryDirect coordinates the entire workflow — from video meeting to apostille delivery — so you do not need to manage multiple providers or understand Swedish bureaucratic procedures yourself.

Related resources

Learn more about the apostille process in our full apostille guide, or explore how to prepare documents for cross-border use. You can also read about document legalisation for non-Hague Convention countries.