Revolut Asks for a Certified Shareholder Structure Document. Here's What to Send, Wherever You're Incorporated

The exact message Revolut sends

If you're seeing this in the Revolut Business app, here is the notice word for word:

Please provide a valid shareholder structure document

Please help us to understand the ownership structure by uploading an extract from an official register, clearly listing the shareholders of the company and the shares they own. The document must be certified as a true copy of the original by one of the following:

• a notary,
• an internal or external qualified lawyer, solicitor, advocate with a registration number or information on the legal professional body which authorised the individual to practise the law or stamp from a Law firm in EEA,
• a certified accountant registered with a professional body within the EEA,
• or an external auditor, containing the date, name, occupation address of the certifier.

If such information is not available in the official registry, please send us an alternative document containing this information (e.g. Memorandum of Association, share certificate or any other founding document), certified as previously mentioned.

Whatever country your company is registered in, the fix is straightforward once you know which document to send. Read on.

What is Revolut actually asking for?

Revolut's compliance team needs to verify who owns the company and how many shares each shareholder holds. They accept either an extract from an official company register listing shareholders, or, if the register doesn't show shareholders, an alternative ownership document such as a share register, share certificate or memorandum of association. In both cases the document must be certified as a true copy of the original by a notary, a qualified lawyer with a registration number or bar membership, a certified accountant registered with an EEA professional body, or an external auditor. The certification itself must include the date, name, occupation and address of the certifier.

Why this happens in many countries, not just Sweden

Some national company registers publish shareholder details directly. Others, like Sweden's Bolagsverket, only record board members and signatories. If your country's register falls into the second group, Revolut's "official register" route is a dead end, and you need the alternative document route instead. Below is the Swedish case in detail, since it's the one we see most often, followed by what to do if your company is registered elsewhere.

The problem: Bolagsverket doesn't list shareholders

Here's what catches most Swedish businesses off guard. Unlike the UK's Companies House or many other European registers, Bolagsverket does not record or publish shareholder information for private limited companies (aktiebolag). A registreringsbevis shows board members and signatories, but not shareholders. So when Revolut asks for "an extract from an official register listing the shareholders," that document simply doesn't exist in Sweden, and companies need to use Revolut's alternative route instead.

Which Swedish document should you send?

The standard solution is the aktiebok (share register). Under the Swedish Companies Act, every aktiebolag is legally required to maintain an aktiebok listing all shareholders and their shareholdings, which is precisely what Revolut's compliance team needs.

The document must be current, signed, and consistent with the ownership details entered in the Revolut application. If ownership has changed since incorporation, the aktiebok needs to be updated and signed by the board before certification.

What if your company isn't Swedish?

Bolagsverket's silence on shareholders is actually the exception, not the rule. In several of the jurisdictions we work with most often, the official register already lists shareholders directly, so Revolut's first route (an extract from an official register) can work without an internal document at all.

Whichever country you're in, Revolut may still want the document certified as a true copy, or apostilled if it's used outside the EEA. We coordinate that remotely, wherever your company is registered. Not listed above, or unsure what counts in your jurisdiction? Book a short call and we'll confirm exactly what to send.

Getting the document certified, remotely

Once the aktiebok (or alternative document) is ready, it needs to be certified as a true copy of the original by a Notarius Publicus. The process runs entirely via video:

1. Send the document. Upload a scan or photo of the aktiebok.
2. Verify identity by video call. A short meeting with ID verification, from wherever you are.
3. The notary certifies the copy. A Swedish Notarius Publicus certifies it as a true copy, including the date, name, title and address Revolut's checklist requires.
4. Receive the certified document. A scanned PDF ready for upload to Revolut, with the physical original available by courier if needed.

Turnaround is typically within 24 hours. Notarisation is 75 EUR per document, fixed price. See our pricing page for full details.

Do you need an apostille for Revolut?

Usually not. Revolut's standard KYC request asks for notarial certification, not legalisation. But if a bank or authority needs the document for use outside the EEA, or specifically requests it, an apostille can be added to the same remote process. Read our full apostille guide for when it applies.