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    Guide

    Apostille for Population Register Extract

    A population register extract — personbevis in Swedish — confirms details held in the civil register such as your registered address, civil status, citizenship and family relationships. Foreign authorities, banks, immigration offices and universities frequently ask for one when you move, marry, apply for residency or open an account abroad. For use in a Hague Apostille Convention country the extract needs an apostille, which is issued once the document has been notarised as a certified copy by a Notary Public.

    How NotaryDirect handles this

    NotaryDirect coordinates the full process remotely via video meeting with a Swedish Notary Public. The notarisation and, where applicable, the apostille are completed the same day. No office visit and no travel required.

    • Handled remotely via video meeting — no physical presence required
    • Same-day notarisation and apostille
    • 75 EUR per notarisation and 75 EUR per apostille, charged separately
    • Documents accepted in 130 Hague Convention countries
    • Government-appointed Swedish Notary Public partners

    See our FAQ or read the full apostille guide for more detail.

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    Related guides

    Apostille for Residency ApplicationDocuments typically requested for residency permits abroad.Apostille for Citizenship ApplicationPreparing documents for a foreign citizenship process.Notarised Passport Copy for a Norwegian D-Number (D-nummer)The certified passport copy required for a Norwegian D-number application.Remote Notarisation for Non-Residents: How It Works When You're Not in the CountryHow notarisation works by video when you are not physically in the country.

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    Frequently Asked Questions

    Notarisation is the act of a notary public verifying identity, witnessing a signature, or certifying a copy as authentic. An apostille is a separate certificate issued afterward that confirms the notarisation itself is valid for use in another Hague Convention country.

    An apostille is a simplified, single-step certification used between countries that are both members of the Hague Apostille Convention. Legalisation is a more complex, multi-step process, typically involving notarisation, government departments, and embassy or consular authentication, required when the destination country is not a Hague Convention member.

    You can check the official Hague Conference on Private International Law (HCCH) status table, which lists every contracting party to the Apostille Convention and the date it took effect for that country. This is the authoritative source for confirming Hague Convention membership. See HCCH status table.

    No. Foreign authority documents must first be notarised as a certified copy before an apostille can be issued. Civil documents such as powers of attorney or passport copies follow the same rule: notarisation first, then apostille.

    Apostilles can be issued in German, Spanish, Swedish and English. Notarisation can be carried out in Spanish, Swedish and English — German is not available for notarisation.

    There are very few restrictions on what can be notarised or apostilled. Common examples include powers of attorney, corporate documents such as certificates of registration and board resolutions, educational documents such as diplomas and degree certificates, civil status documents such as marriage, divorce and death certificates, and wills. These are examples rather than a complete list.

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